§ 1 Name
The name of the association is UniFitness, Motionscenter ved Aalborg Universitet. The association's registered office is Aalborg University. The association was founded on March 1, 2005.
§ 2 Purpose
To ensure that members have the opportunity to exercise in suitable premises and under expert guidance.
§ 3 Membership
Access to training is directly through the Member System.
§ 4 Economy
Membership fees are collected directly through the Membership System and UniFitness' expenses are financed through these.
§ 5 The Board
Sec. 1. The organisation is managed by a board of directors consisting of three employees and three students. The association's general manager and an instructor representative participate in board meetings with observer status. Representatives from the Secretariat also participate with observer status.
Sec. 2. The board constitutes itself at a board meeting with 1 chairman, 1 vice-chairman, 1 treasurer, 1 secretary and 2 ordinary members. In addition, up to 2 deputies are elected to the board. The fitness centre's general manager and an instructor representative participate in board meetings with observer status.
Sec. 3. The Board of Directors determines the maximum number of members, taking into account the capacity of the organisation.
Sec. 4.The Board of Directors determines all guidelines for the use of the gym.
Sec. 5. The board proposes the size of the membership fee.
Sec. 6. The board may recommend a user of the centre for exclusion if the user acts against the association's statutes or by his or her behaviour or membership damages the association's reputation.
Sec. 7. The board may appoint 1-2 users of the centre to participate in board meetings.The appointed participants have observer status. The board decides whether the appointees should be employees or students. The general manager is responsible for recommending nominated candidates for participation in board meetings.
§ 6 Board Meetings
Sec. 1. Board meetings are convened by the chairman as required, or if at least two board members so request.All board meetings are quorate when at least half of the board members are present.
Sec. 2. In the event of a tie, the chairman's vote shall be decisive.
Sec. 3. The secretary is responsible for the minutes of board meetings and the general meeting. Minutes from said meetings are distributed to the board, instructors and posted in the Fitness Centre, accessible to the association's members.
Sec. 4. The cashier is responsible for the accounts. The cashier must inform about the association's finances at the board meetings. The cashier must present the accounts in audited form at the annual general meeting in the January quarter. However, the cashier may delegate the responsibility of reporting to the association's chairman.
Sec. 5. The auditors are obliged to perform an audit before the annual general meeting, but no earlier than one month before the general meeting. The auditors must ensure that the listed assets are present, just as they must check that there are vouchers for all expenses incurred.
Sec. 6. The financial year runs from 1 January to 31 December.
§ 7 The General Meeting
Sec. 1. The General Meeting is the supreme authority of the Association. Only it can amend and repeal laws, just as any resolutions adopted by the General Meeting are binding on the members.
The Annual General Meeting is held every year in the January quarter. The general meeting is convened with at least 14 days' notice. Notice is given by announcement in the gym's premises and available channels.
Sec. 3. Proposals to be considered at the general meeting must be received by the chairman no later than 8 days before the general meeting.
Sec. 4. The general meeting constitutes a quorum regardless of the number of members present. All decisions are made by an ordinary majority of votes among the attending members. A written poll shall take place when only one member so requests.
Sec. 5. The agenda for the annual general meeting must include at least the following items:
• Election of chairman.
• The chairman's report.
• Presentation of the audited accounts for the gym at AAU (including setting of membership fees).
• Consideration of proposals recieved.
• Election to the board (see §5).
• Election of 2 auditors and 2 deputy auditors.
• Any other subjects.
Sec. 6. An extraordinary general meeting can be convened by a majority of the board, or when it is decided at an ordinary general meeting, or if at least 1/3 of the association's members request it in writing.
Sec. 7. Extraordinary general meetings are convened with 14 days' notice. Announcement follows § 7 Sec. 2.
§ 8 Dissolution
The association may be dissolved after two consecutive ordinary or extraordinary general meetings at least 14 days apart, and only if at least 2/3 of the members present vote in favour. In the event of dissolution, any funds accrue to AAU.
§ 9 Responsibility
Sec. 1. The Board of Directors shall at all times be responsible for the Association's assets and liabilities. The board is not liable for the association's debts.
Sec. 2. Stay and use of the gym and its equipment is at your own risk. The Danish Fitness Centre is therefore not liable for any damage that may occur in connection with training or use of sunbeds, with the exception of the Danish Product Liability Act. Any insurance coverage must be covered by the individual member's personal leisure and accident insurance.
Adopted at the Annual General Meeting on 17 March 2023.
©2022 - UniFitness - Fibigerstræde 15 B-C, 9220 Aalborg Øst